2019 Check-In Times

The check-in time for resident camp sessions are:

If you are going to be later than 4:00 p.m. for check-in, please call the camp office. Camp activities begin promptly at 4:00 p.m. Late check-ins may not have the opportunity to go to the campers’ living units after this time.

Junior Counselors check-in at 12:00 p.m. before their internship week.

Please allow up to one hour for check-in. During peek times we may
get backed up. We ask for your assistance by being patient as we
ensure that your camper is properly checked in.

Check-In Procedures

1. Families need to bring the following items to be turned in during check-in:

1. Medications (over-the-counter, prescriptions, inhalers, and Epi-pens)
2. Mail - Pre-dated letters with camper’s name and program title

2. Camp gates will remained locked until 2 p.m. Staff are not ready to check-in campers until this time.

3. Campers should arrive at camp dressed and ready for outdoor fun. Please ensure your camper has closed toed shoes on her feet, not in her bag. Keep her daypack separate from her luggage.

All campers are required to carry the ‘Fab Five’ at all times in their day pack. Please include the additional items for check-in to ensue your check-in goes smoothly. Do not pack any
medications in your camper’s trunk including over the counters and vitamins.

4. Parents/caregivers will be greeted by staff upon arrival in the parking lot. Staff will give parents directions for unloading baggage and checking in campers at this time.

• Campers of driving age are not allowed to drive themselves or leave a vehicle on the property. All campers must be checked in by a responsible adult.

5. Unload the campers luggage and place it on the wagon with the sign for her unit. All camper’s luggage will be moved for you.

6. Proceed to check-in, turn in your forms and visit the nurse for a health screening. See the “Health Screening” section of your confirmation packet for information on screening procedures and health conditions that may prevent campers from being accepted on check-in day.

7. When finished with check-in, staff will provide you with a map to your campers unit where you can meet her additional counselors, see her bunk, and say good-byes. If you’d like to make her bed, do not place bedding on the wagon, carry it with you.

2019 Check-Out Times

Early Check-Out

If a camper has to leave camp for any reason during the session, please arrange a pick-up time on check-in day with your Unit Leader.

Early departures must be picked up prior to 3:00 p.m. on the last day of the session. After this, the front gates are locked so camp staff can begin preparations for check-out.

Early check-out campers are removed from activities 15 minutes prior to your scheduled pick-up time to ensure she receives the most from her experience. If you arrive before your scheduled pick-up time you will need to wait for your camper.

If you need to change your early check-out time please call Customer Care at 888.350.5090 and ask to speak to the camp.

Check-Out Procedures

Adults picking up campers must have a photo I.D.

1. On check-out day, adults picking up campers will be greeted at the front gate by camp staff. They will direct you to the parking area.

2. Camp gates remain locked until 4:45 p.m. Adults arriving before this time will not be given entry to the camp and will be expected to wait at the gate/entrance. Unless early pick-up has been  prearranged, your camper will still be participating in activities until
this time.

3. Adults picking up a camper must have a picture I.D. that will be checked against the Transportation Release section of CampDocs.

If circumstances change and you need to send someone other than those listed in the transportation release to pick up your camper, you will need to call ahead of time so we can update our records.

If a person not listed arrives to pick up a camper, we will call the caregiver for consent. The camper will not be released until consent is granted—this is strictly enforced and is for the protection of your camper.

4. Once the adult’s I.D. has been checked and confirmed, they will be given the signed Transportation Release Card to turn into their camper’s counselor.

5. Adults will be given a packet that will include parent evaluation forms, camp patch, camp photo, a letter from your camper’s counselors and your camper’s unit awards.

6. Prescription medications must be picked up from the nurse, who will be located in the pick-up area. Any forgotten medication will be held until Labor Day and then be discarded.

7. Don’t forget to stop by our lost and found clothes line to check for anything familiar.

8. Please double check that you only have your camper’s luggage prior to departure. If you find something that does not belong to your camper—that’s okay! Give camp a call, another family is
probably looking for it.

Running Late?

If you are running late for check-in or check-out so we can be prepared for your arrival and let your camper know so they do not worry.

Again this year, we will be utilizing our Customer Care line to best respond to incoming calls for camp. During normal business hours (Monday-Friday, 8:30 a.m.-5:30 p.m.), please call 888.350.5090 where you will be able to speak to a Customer Care staff member. If you’re calling outside of business hours (Sunday check-in) please call the Customer Care line and input extension 621 to be connected to camp staff.

Absentee Policy

Campers who are registered for camp sessions are expected to arrive at the designated time for drop-off and pick-up. Campers must be checked in and out by individuals listed on the Transportation Release. Parents are asked to notify the camp if a child is ill or will not be attending as expected. Camp personnel are responsible for campers once they complete the check-in process.

Check-In Procedures

Monday Check-in: On Monday morning, check-in will be between 8 and 9 a.m. Please plan to spend about 15 minutes checking your camper into camp. At this time, we will collect all prescription/OTC
medications that need to be distributed.

Tuesday–Friday Check-in: Check-in is drive through style from 8:30 to 9 a.m. A staff member will greet you on the driver side of your vehicle to check in your camper. For the most efficient drop off, please stay in your car and have your camper exit from the passenger side door, a check-in assistant will be there to assist if needed.

Pets are not allowed out of vehicles.

Check-Out Procedures

The checkout procedures are for your safety and the safety of the campers. Please review carefully so you are prepared. You must bring a photo ID to pick up your camper each day. Pets are not allowed out of vehicles.

Afternoon Checkout: is drive through style from 4 to 5 p.m. in the parking lot. Each day a staff member will greet you at the driver’s side to verify that the adult picking up your camper has permission to do so. The staff will check the transportation release and the adults’ photo ID. Once identification has been checked and the camper has been signed out a staff member will bring your camper to the passenger side of your vehicle and help her in if needed.

Early Pickup: If you need to pick up your camper early, please notify us in advance by handing in a signed note to a staff member during check-in. You will pick your camper up at the camp office (little brown building on the right as you drive into camp).

Bus Transportation Procedures (Camp Butterworth)

Campers who have registered for transportation to and from Camp Butterworth will receive location specific bus stop maps and information two weeks before their session begins. Please arrive at the pickup location at least 10 minutes before the scheduled time. Caregivers are required to supervise their children while at the bus stop.

If we do not meet the minimum number of girls required to provide bus transportation we may arrange van transportation. You will be notified as early as possible of any transportation changes.

Monday Check-in: Campers must check in between 7:30 and 8 a.m. at the pickup location so that paperwork can be reviewed by camp staff.

Tuesday - Friday Check-in: The bus will depart on time as scheduled (at 8 a.m.) every morning. Campers who miss the bus are welcome to come to camp with alternative transportation and ride the bus back home.

Bus Checkout: At the pickup location, a staff member will verify the adult picking up your camper has permission to do so. The staff will check the transportation release information (provided in the Camp Health Form) and the adults’ photo ID. Once identification has been checked and the camper has been signed out the camper will be able to leave.

Bus Transportation Notification: In case of emergency, staff members accompanying your children on the bus carry cell phones as well as emergency contact information for each child. Staff will
notify parents/caregivers in case of an emergency or changes that would affect pick-up and drop-off times or locations. For safety campers will be expected to abide by the following rules:

• Listen to camp staff directions
• Keep hands, legs and objects to yourself
• Keep all conversations to a normal speaking level
• Obey the Camper Code of Conduct

If an emergency related to transportation arises during camp, please call Customer Care at 888.350.5090 extension 622 and we will notify the bus staff.

Check-In Procedures

Check in at Troop Adventure Camp is done with the full troop. Campers  must wait until their troop leader arrives before starting the check in process.

Arrival Time: 2–3 p.m. Please try not to arrive early so camp staff have time to prepare for your arrival.

Before You Leave for Camp

• Update Registration Roster
• Collect all medication and confirm:
  • Medications are listed on the Health Information Forms with instructions
  • Medications are in their original containers with matching instructions
  • Pharmacy label has correct patient name on it

Parking

• Junior instructors will direct you where to park
• Park with your car facing out (back in)
• Leave all equipment in the car
• Your junior instructor will greet you and lead you through the rest of the day

Preparing Paperwork

• Remember to gather the following before going to the dining hall:
  • Registration Roster (updated)

Paperwork/Health Screening

• You will check-in at the dining hall (front porch)
• Your junior instructor will lead your troop into the dining hall for the health screenings
• You will have your health screening after you finish check in

Moving In

• Your junior instructor will walk the girls down to the campsite
• You may drive one car (at a time) to your campsite
• Your troop may leave one car in the campsite in case of emergencies (park facing out)

Swim Tests

• You will receive a swim test time at check-in (HINT: pack your swim suit and towel in your day bag so it’s easy to find the first day)
• Your junior instructor will remind everyone of appropriate clothing (closed-toe shoes, socks, shirts and shorts)
• Your junior instructor will lead your troop to the pool
• You will meet a pool staff member at the pool entrance
• Make sure girls are fully dressed on their way back to their unit

Camp Orientation

Your junior instructor will review information with your troop. Then, you may move in all your equipment and settle-in before dinner.